How Do I Keep My Email Accounts Organized?
Email organization is challenging regardless of how many email accounts you have. When you use your email address to subscribe to a handful of newsletters, you will soon find important messages buried in a huge, steaming pile of junk emails.
If you maintain an organized inbox, you can quickly find important emails, which will save you time and reduce your stress levels. It also enhances security by removing potential spam and keeping your inbox free of suspicious messages.
Although the options compiled in this list of free email providers all include some organization and security features, most of them are lacking and not suited for true mailbox management. Luckily, virtually all free email services are compatible with Clean Email. As we will explain later in this article, Clean Email makes it easy to remove, archive, move, label, and do other things with your emails to keep your inbox organized and clean.
The 11 Best Email Providers Available For Free
Many
claim to be “free,” but this isn’t always the case. Some only offer free trials, while others gatekeep features behind paywalls. For the purposes of this comprehensive guide, we tested all of the included email service providers (and nearly a dozen other different email providers that didn’t make the cut) to find a list of possible solutions with truly free email accounts.
Based on this testing, the best free email accounts include:
- Gmail – Best Overall Free Email Account
- Outlook.com – Great for a Focused Inbox
- Neo – Great AI Integrations
- Yahoo Mail – Great Email Storage
- Proton Mail – Best for Security
- iCloud Mail – Best for Apple Users
- Zhou Mail – Great for Business Users
- AOL Mail – Best for Long-Term Storage
- Mail.com – Largest Attachment Sizes
- Tutu – Best for No Ads
- Maylene – Best to Ensure Communication Integrity
Gmail offers several notable features for personal and professional email accounts, such as creating email templates and toggling between multiple signatures. It offers one of the most advanced search functions out of all the free email providers we tested, making it easy to find specific emails regardless of their age. Finally, Gmail is one of the best free email accounts, offering many keyboard shortcuts, meaning you can perform actions and navigate through menus without a mouse.
Although Gmail offers 15 GB of free storage, this space is shared with all of the other Google services you use. This means your photos and
eat into that total space, leaving less for your email. That being said, you can easily download photos and large attachments to your computer and remove the messages from your inbox.
👍🏼 Pros:
- Seamless integration with Google services
- Polished mobile apps
- Rich text editing
- Keyboard shortcuts
- Supports multiple mailboxes
- Ability to create and use email templates
👎🏼 Cons:
- Email storage space is shared with other Google services
- Spam f
One of the most unique features Outlook.com offers is its Focused Inbox. It will then show the most important email messages in the Focused tab and hide all less important emails under the Other tab. You can switch between the two tabs with a simple click.
Like Gmail, Outlook lets you create multiple email signatures and message templates and customize other inbox aspects. Unlike Gmail and many other email service providers on this list, Outlook supports quick Sweep rules that help you save time with your inbox. As a distinctive advantage over Gmail, Outlook.com does not share storage space with the 
, meaning you are less likely to run out of storage quickly.
👍🏼 Pros:
- Great integration with other Microsoft products
- Uses machine learning to sort your emails
- Apps for all popular platforms
- Supports advanced automation rules
👎🏼 Cons:
- Free version includes ads
- Legitimate emails are sometimes marked as spam
- Limited compatibility with other email services
One feature we tested that proved to be especially beneficial was Smart Write, Neo’s new AI tool that helps you write a ready-to-send message in minutes. With this feature, you explain what you need, the tone you want to use, and your preferred message length. Then, Smart Write drafts an entire message with you, which you can edit or send immediately. Other features like schedule sending,
, read receipts, and follow-up reminders are all beneficial for busy freelancers, small business owners, and influencers.
Unfortunately, Neo no longer offers a free-for-life plan. Instead, you get a 15-day free trial before you must choose from one of two available paid plans. Also, some of the best features of Neo aren’t available in the lower-tier plan, meaning you’ll have to opt in for the more expensive plan to use everything Neo has to offer.
👍🏼 Pros:
- A co. site domain name, a one-page website, and an email address are all included free of charge
- Great AI email writing capabilities
- It is possible to view several accounts simultaneously
- Features designed specifically for small business success
- Compatible with both mobile and desktop platforms
