You’ve just finished an important meeting with a potential client, a valuable business connection, or a team member. You’ve had a productive conversation and progressed toward your goals. But now what?
One effective way to leave a lasting impression and build on the momentum of a meeting is by sending a thank you letter after a
. It’s a small extra step but can be crucial.
In this article, we’ll show you how to write a follow-up thank you email after a business meeting and provide you with some sample templates for inspiration. We’ll also discuss the importance of sending a thank you email and provide tips on how to write a follow-up email that will leave a lasting impression.
By the end of this piece, you’ll have all the tools you need to send a that will help you fully leverage the power of your network.
When should you send a thank you email after meeting?
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Timing is crucial when sending a thank-you email after a meeting. The longer you wait before following up, the more likely your contact will move on to other things—or even lose interest in—your proposal.
It’s best to send a thank you email within 24 hours to maximize the meeting’s impact and leave a lasting impression. This shows that you’re prompt and professional and allows you to capitalize on the momentum of the session while it’s still fresh in your contact’s mind.
It’s a small step but with a big difference in a competitive market where every 
There are, however, some exceptions to this rule. For example, if you’re following up on a job interview, it’s best to wait until the company has announced its decision before sending your thank you email. However, sending a thank you email within 24 hours is ideal for most business meetings.
The benefits of sending a thank you note
Sending a “thank you for meeting with me” email may seem like a small gesture, but it can significantly impact your business’s success. The benefits of sending a thank you note after a meeting are as follows:
- Building rapport: A thank you letter after a business meeting is a great way to show gratitude and appreciation for the time and effort a contact puts into an engagement. It’s also an excellent way to stay in touch with your contact and reinforce the connection.
- Reinforcing your message: A thank you email is an opportunity to remind a connection of the key insights and ideas discussed during the meeting. It’s also an opportunity to reinforce your value proposition and why your product or service fits their needs best.
- Showing professionalism: It demonstrates professionalism and good etiquette, thus leaving a positive impression on the recipients and enhancing your professional reputation.
- Serving as a follow-up communication to address any additional questions or concerns that may have arisen after the meeting. This allows for further clarification and ensures that all parties are well-informed.
How to write a follow-up meeting thank you email
A follow-up thank-you email is an opportunity to capitalize on the momentum of the meeting and move forward with any next steps. When writing a follow-up thank you email, there are several things to remember. First, always be sincere and authentic. If your gratitude isn’t genuine, the reader will know about it.
Here’s what else you need to include in your follow-up thank you email:
1. Thank them for their time
It’s essential to express gratitude for the
and effort in the meeting. This is the foundation of any thank you email and sets the tone for the rest of the message.
2. Refresh their memory
Remind your contact of the key insights and ideas discussed during the meeting. This is an opportunity to refresh their memory and remind them why they should continue working with you.
3. Include a brief recap of what you previously discussed
Summarize the main points of the meeting and emphasize the value you can provide. This is an opportunity to reinforce your value proposition and persuade your contact to take the next step.
One way to make this process easier is using an AI meeting note-taker like Notti. This tool can not only record and transcribe your meeting as it goes on but also generate a comprehensive meeting summary from the audio transcript, saving you hours in distilling the information.
