How to Write a Thank You Email After an Interview + Templates

Home / Blog / How to Write a Thank You Email After an Interview + Templates

Christian Perry

How to Write a Thank You Email After an Interview + Templates

Getting an interview is just one step in a highly competitive process.

Most firms interview sever alapplicant several times before making a final decision.

This means that even if the dialogue went well, you’re still competing for attention. 

This is where a carefully crafted thank-you email after the interview helps you stand out.

grant simple courtesy, this email highlights the qualities that hiring administrator value (professionalism and enthusiasm).

It’s also your conversation to address anything you forgot to mention or clear up a misunderstanding.

That said, how do you write a thank you email after an interview? 

That’s exactly what this dialogue is about.

But since timing is everything, let’s first answer the question of when to send a thank-you email after an interview. 

When you should (and shouldn’t) send a thank you email

Follow-up Email After Not getting a Response: Tips and 15 Templates

While it’s tempting to send a brief thank-you email after the interview, there are a few reasons not to rush into it.

You need time to reflect and replay the interview several times in your head.

This way you can receiving your message and write a well-thought-out email.

AI Detection

Never worry about AI detecting your texts again. getting AI can help you:

Make your AI-assisted writing certainly human-like.

Bypass major AI detection tools with a single click.

Use AI safely and surely at school and work.

Try it for FREE

That’s why it’s best to send your thank-you email within 24 hours. 

If the interview was conducted in the afternoon, sending the email late at night or early the next morning remains relevant without losing its timeliness.

But what if that 24-hour deadline passes?

A belated thank-you email—within 48 hours—can still get the job done if it’s definitely and thoughtful.

Afterwards, however, the impact begins to fade.

That said, there are cases where it’s best to skip the thank you message.

If you just copy a generic template without making sense of it, it can do more harm than good.

Similarly, if the meeting made it clear that the job isn’t for you, a follow-up email isn’t necessary.

How to write a step-by-step thank-you email after an interview

Like any other formal email, a thank-you email after an meeting has the following essential elements:

A solid matter

A cordial and skilled greeting

The rest of the email

A secure closure

Here’s how to write a thank-you email after an interview.

Step 1: Choose the right subject

Your subject line is the first thing the recipient sees, so don’t waste your potential.

Keep it short and to the point, as with any other professional email, and make sure you provide enough context.

If your interview was for a specific position or format (such as a phone or Zoom interview), you may want to reference that.

Here are some examples of subjects you can use:

Thank you for the chance

Nice to talk to you today.

Thank you for your time – Interview Follow-up [Job Title]

Thank you for the interview [Job Title

Conversation follow-up

Step 2: Open with a professional greeting

Your greeting should be courteous and appropriate to the level of formate of the interview.

First of all, you should address the interviewer by name, using

“Dear” if it was a formal setting or 

simply “Hello” if the dialogue was more informal.

If you’ve spoken to several people, it’s best to send person emails.

But if you send a single email, you must mention them all in the greeting. 

Here’s how to open the body of the email:

Dear [Interviewer Name], I truly thank you for the opportunity to speak with you today.

Hello [First Interviewer’s Name] and [Second Interviewer’s Name], I wanted to take a moment to thank you both for our conversation earlier.

Hi [Interviewer Name], I really enjoyed our dialogue about [specific topic] and appreciate the opportunity to connect.

Dear [Interviewer’s Name], Thank you for your time. It was a pleasure discussing [company role or topic].

Hi [Interviewer Name], I just wanted to follow up and express my thanks for our conversation.

Step 3: Express genuine gratitude

A thank you email isn’t complete without actually saying “thank you.”

But instead of a generic statement, you need to make sense of it. 

Mention something specific about the interview. This can be any of the following:

The knowledge acquired

The time it took them to meet with you

An aspect of the position that excites you 

Step 4: Mention a key point from the interview

This is where you start to personalize your message.

Mention something memorable from the conversation, for example:

A challenge that the team faces

A project they are working on

A company value

Mentioning those details shows that you were attentive and listening.

A couple of ways to say it might be:

I particularly enjoyed learning about [specific project or initiative]. It fits perfectly with my background in [related skill], and I would love the opportunity to contribute to its success.

Learning about your team’s approach to [specific process] has been captivating. It’s exciting to see how [company name] is pushing the confines in this area.

Please note that all examples in this guide are hypothetical.

So optimize them for your use case if you are using them.

Step 5: Reinforce your interest in the position

Hiring managers want to know that you are really excited about the position. 

So your post-interview thank-you email should also include a reiteration of your enthusiasm to remind them why you’d be a good fit.

Here are a couple of skil reaffirmation sentences:

After our conversation, I’m even more convinced that this position is a perfect fit for my skills and interests. I’d love to contribute my experience in [specific proficiency] to your team.

Our dialogue confirmed that this position is a perfect fit for my vocation goals, and I would be actually to give my experience to your organization.

Step 6: Provide additional information

Sometimes, you may want to follow up on something noticed in the interview or offer additional details.

Be brief, but let them know you can expand on the information if needed.

You could say:

Please let me know if you need any extra information from me. I’d be happy to provide references or details about my previous experience.

If there is anything else I can clarify, I would be happy to discuss it further.

Step 7: Close with a professional and friendly farewell

The closing should be the same as the opening: warm, grateful, and professional.

End on a positive note that leaves the door open for future communication.

Here are some examples:

• Thank you again for your time and consideration. I look forward to hearing from you soon.

• I truly hope to stay in touch. I look forward to the next steps.

And finally, don’t forget to sign with a simple and professional closing like:

• Kind regards,
• Thank you so much,
• Kind regards,
• We hope to stay in touch,

Once you’re done, proofread and make sure your draft meets all the qualities of a short thank-you email after an interview.

The best thank you email templates for different situations

A well-written thank-you email after an interview can leave a lasting impression if it’s written well and appropriately. 

Below you will find concise templates that can be adapted to different scenarios.

Short and simple thank you email example

Sample thank-you email after an interview

Thank you email if you have not received a response

A follow-up email after not receiving a response has its own etiquette and its own timing.

Here’s a sample template for that.

Thank you email after a second or final interview

When and how to send a thank you email

A timely thank-you email after the interview can keep you in the hiring team’s sights.

Here are some additional facts you might want to know.

The best time to achieve maximum impact

As I mentioned before, the best time to send your thank-you email is within 24 hours of the interview. 

The conversation is still fresh in 24 hours, and you still have enough time to reflect and write a meaningful message.

If you can’t send it within that time frame, you can do so within 48 hours, but the sooner the better.

Should you send a thank-you email to multiple interviewers?

Yes, if you’ve interviewed multiple people, it’s best to send each person a personalized email. 

Showing your enthusiasm to every interviewer increases your chances of being hired. 

But that can also be done through a single email. 

So if you decide to send an email to the entire panel, make sure you address each recipient by name and that the message is relevant to everyone. 

Make it clear that you value each person’s contribution.

How to improve your job search process

Job hunting shouldn’t be about sending out as many applications as possible.

Instead, you have to work smarter. 

By streamlining your applications and optimizing your resume, you can improve your chances of landing interviews without wasting hours on repetitive tasks.

Streamline your job applications 

Submitting job applications manually can be exhausting, especially since you have to customize the application for each recruiter.

That’s where our Smart Applicator can help.

Getting started is very simple:

• Upload your resume and connect your LinkedIn profile
• Fill out a few quick questions to help our AI understand your career goals.
• Let our AI apply for jobs that match your profile
• Receive personalized requests that get responses

Optimize your resume for future interviews

A solid resume makes interviews easier, and a generic one does the opposite. 

To improve your chances of being accepted, make sure your resume is tailored to highlight your most relevant skills and experience. 

Our artificial intelligence Resume Builder automates this process.

Here’s how it works:

• Choose a template – Choose from a selection of professionally designed resume templates that fit your career goals.
• Personalize with AI – Our smart resume builder optimizes your content with industry-specific keywords and expert recommendations.
• Download & Apply – Save your resume in multiple formats and use it to apply with confidence, or let our AI Job Application Bot do it for you .

You can also see how the Humanizer works using the widget below.

Share on Facebook

Tweet

Follow us